1. The promoter
1.1 The promoter is: The North Yorkshire Council (“NYC”) of County Hall, Racecourse Lane, Northallerton, DL7 8AD.
2. The competition
2.1 The title of the competition is ‘ageing well photography competition’.
2.2 There are three (3) cash prizes on offer (first prize £100, second prize £75, third prize £50).
2.3 The entry will be judged according to the following criteria:
- positive ageing in North Yorkshire
- relevancy to category topic
- originality
3. How to enter
3.1 The competition will run from 10am on 8 August 2024 (the "opening date") to 5pm on 28 August 2024 (the "closing date") inclusive.
3.2 All competition entries must be received by North Yorkshire Council by no later than the closing date. All competition entries received after the closing date are automatically disqualified.
3.3 To enter the competition you must submit:
3.3.1 a maximum of three photographs
3.3.2 a completed photography competition entry form
3.4 No purchase necessary and there is no entry fee to enter this competition.
3.5 North Yorkshire Council will not accept:
- responsibility for competition entries that are lost, mislaid, damaged or delayed, regardless of cause, including, for example, as a result of any equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind or
- proof of transmission as proof of receipt of entry to the competition
3.6 By submitting a competition entry, you are agreeing to be bound by these terms and conditions.
3.7 The winner will be chosen by a panel of judges. The decision of the panel of judges (acting reasonably) will be final.
3.8 If an entrant is aged under 18, their entry must be submitted by their parent, guardian or carer.
4. Eligibility
4.1 The competition is only open to all residents in the UK, except:
- employees and members of North Yorkshire Council and their immediate families; or
- anyone who is otherwise directly professionally connected with the competition
4.2 The entrant must be the original artwork creator and solely hold the copyright.
4.3 Imagery must not be licence or disposed or any rights that will conflict with the competition. Images that have been made available on stock libraries and that may have gained publicity from this may be disqualified at the judge’s sole discretion.
4.4 In entering the competition, you confirm that you are eligible to do so and eligible to claim the prize. North Yorkshire Council may require you to provide proof that you are eligible to enter the competition.
4.5 North Yorkshire Council will not accept competition entries that are:
- automatically generated by computer
- completed by third parties or in bulk
- illegible, have been altered, reconstructed, forged or tampered with
- photocopies and not originals or
- incomplete
4.6 As part of their entry, a person may submit a maximum of three photographs. There is a limit of one entry per person. Entries on behalf of another person will not be accepted and joint submissions are not allowed.
4.7 North Yorkshire Council reserves all rights to disqualify you if your conduct is contrary to the spirit or intention of the prize competition.
5. Conditions of entry
5.1 Entries must be submitted digitally, scanned negatives are not accepted. Digital adjustments that maintain the integrity of the image are allowed.
5.2 A high-resolution image may be requested if entries are shortlisted and entrants may be disqualified at the judge’s sole discretion if high resolution images are not provided when requested (with the exception for entries from under 18s).
5.3 Entries must not include watermarks, borders or signatures.
5.4 Entries must not have been submitted for any other competition or have been used for any other campaign or as part of a professional commission or be submitted for any other competition after entry into this one before the results have been announced.
5.5 Entries that have won or been commended or received notable publicity in any other competition before the submission deadline or judging will be disqualified at the judges’ sole discretion.
5.6 By submitting an entry, you warrant that you have obtained consent for the image to be used in accordance with these terms from any individuals in the image and/or any owners of any private property or gardens. If any individual in the image is under 18 or unable to provide consent themselves, you warrant that, by submitting an entry, you have obtained the consent of their parent, guardian or carer prior to submitting the entry for the image to be used in accordance with these terms.
5.7 By submitting an entry, you warrant that the photography competition entry form submitted as part of the entry is accurate and you agree to its contents.
5.8 Entries must not infringe the rights of third parties including copyright, trademark, trade secrets, privacy, publicity, personal or proprietary rights.
5.9 Entries should not contain anything that is defamatory, obscene, unlawful, offensive or otherwise unsuitable.
6. The prize
6.1 The prize is: (a) first prize £100 (b) second prize £75 (c) third prize £50. All prizes will be issued in cash.
6.2 The prize does not include any other costs incurred in relation to completion.
6.3 The prize is not negotiable or transferable.
6.4 The prize is supplied by The North Yorkshire Council of County Hall, Racecourse Lane, Northallerton, DL7 8AD.
7. Shortlist
7.1 Prior to shortlisting, North Yorkshire Council may contact entrants regarding any queries about their entries.
7.2 Subject to condition 7.2, unsuccessful entrants will not be contacted.
8. Winners
8.1 The decision of North Yorkshire Council is final and no correspondence or discussion will be entered into.
8.2 North Yorkshire Council will notify the three winners using the email address provided with the competition entry within 21 working days of the closing date. North Yorkshire Council will not amend any contact information once the entry has been submitted.
8.3 North Yorkshire Council must either publish or make available information that indicates that a valid award took place. To comply with this obligation North Yorkshire Council will send the surname and county of the prize winner to anyone who writes to the address set out in clause 1 (enclosing a self-addressed envelope) within one month after the closing date of the competition.
8.4 If you object to any or all of your surname, county and winning entry being published or made available, please inform North Yorkshire Council on acceptance of your prize. In such circumstances, North Yorkshire Council must still provide the information and winning entry to the Advertising Standards Authority on request.
8.5 North Yorkshire Council will make all reasonable efforts to contact the winners. If a winner cannot be contacted within 21 days or is not available, North Yorkshire Council reserves the right to offer the prize to the next eligible entrant selected from the eligible entries received before the closing date.
8.6 North Yorkshire Council does not accept any responsibility if you are not able to take up the prize.
9. Limitation of liability
9.1 Insofar as is permitted by law, North Yorkshire Council, its agents or distributors will not in any circumstances be responsible or liable to compensate the winner or accept any liability for any loss, damage, personal injury or death occurring as a result of taking up the prize except where it is caused by the negligence of North Yorkshire Council, its agents or distributors or that of their employees. Your statutory rights are not affected.
10. Data protection and publicity
10.1 North Yorkshire Council will only process your personal information as set out in the privacy notice. See also condition 8.2 and condition 8.4, with regard to the announcement of winners.
10.2 By submitting an entry you agree that if selected as a winner of any prize North Yorkshire Council may share your details with any potential future organisation engaged in the theme of the competition for the purpose of publishing the image and details of the winners.
11. Copyright and usage
11.1 You will remain the copyright holder to any images that you submit to the competition.
11.2 By submitting your competition entry and any accompanying material, you agree to grant, at no additional cost, North Yorkshire Council and its partners and sponsors a non-exclusive, worldwide, irrevocable licence to reproduce, enlarge, use, display, publish, transmit, copy, edit, alter, store, re-format, sub-licence and exhibit your competition entry and any accompanying materials for any purpose related to the competition in any medium, including print and digital, whether now known or invented in the future, and in connection with any publicity of the competition, including press articles or any other external communications relating to the theme of the competition. This includes but is not restricted to; exhibiting, promotional materials, calendars or other printed goods and for use in press and on websites and social media channels.
11.3 North Yorkshire Council will try to ensure the photographers will be credited on all mediums, but in the event of an inadvertent omission of the credit, the photographer agrees that North Yorkshire Council shall not be liable.
11.4 You agree that you are responsible for any claim made by a third party against your entry and North Yorkshire Council’s use of the entry in line with these terms.
12. General
12.1 North Yorkshire Council’s decision in respect of all matters to do with the competition is final and no correspondence will be entered into.
12.2 North Yorkshire Council reserves the right to cancel or amend the competition and these terms and conditions without notice in the event of a catastrophe, war, civil or military disturbance, act of God or any actual or anticipated breach of any applicable law or regulation or any other event outside of North Yorkshire Council’s control. Any change to the competition will be notified to the entrants/winner as soon as possible by North Yorkshire Council.
12.3 If there is any reason to believe that there has been a breach of these terms and conditions, North Yorkshire Council may, at its sole discretion, reserve the right to exclude you from participating in the competition. If a breach has occurred, but it is discovered after the award of a prize, then North Yorkshire Council may require the return of that prize.
12.4 North Yorkshire Council reserves the right to hold void, suspend, cancel, or amend the prize competition where it becomes necessary to do so.
12.5 This competition is in no way sponsored, endorsed or administered by, or associated with Facebook or X or any other social media platforms the competition is promoted on. You are providing you information to North Yorkshire Council and not to any other party.
12.6 These terms and conditions shall be governed by English law, and the parties submit to the exclusive jurisdiction of the courts of England and Wales.