Website and telephone payments Sunday 19 May
Our website and telephone payment systems are unavailable between 9am and 2pm on Sunday 19 May. You will not be able to pay for any council services on our website or over the phone during this time.
This privacy notice is designed to help you understand how and why North Yorkshire council processes your personal data. This notice should be read in conjunction with our corporate privacy notice.
North Yorkshire council is a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR).
The council has appointed Veritau to be its data protection officer. Their contact details are:
Information Governance Office
Veritau
West Offices
Station Rise
York
North Yorkshire
YO1 6GA
Email: infogov@northyorks.gov.uk
Tel: 01904 552848
The personal data we collect will include:
In some circumstances, we'll need more details and sometimes sensitive personal data, for example, if you require an enhanced access berth we may require health details.
We may monitor and record electronic communications (website, email and phone conversations) for a number of reasons such as:
We will inform you if your call is being recorded or monitored.
Emails that we send to you or you send to us may be retained as a record of contact and your email address stored for future use in accordance with our retention periods. If we need to email sensitive or confidential information to you, we may perform checks to verify the correct email address and may take additional security measures.
We collect personal data for the following purposes:
In addition, we operate CCTV at our harbours for the following reasons:
We may share your data with:
Any information we use in presentations or reports will be anonymised and will not identify any individuals. For example, a report on quantities of fish landed or numbers of visiting vessels will not feature any of your personal data.
We do not disclose or share sensitive or confidential information without your explicit consent except where disclosure is required by law, or where we have good reason to believe that failing to do so, would put you or someone else at risk.
We may be required or permitted, under data protection legislation, to disclose your personal data without your explicit consent, for example, if we have a legal obligation to do so, such as for:
We must protect public funds and may use personal data and data-matching techniques to detect and prevent fraud, collect taxes and ensure public money is targeted and spent in the most appropriate and cost-effective way. To do this, your personal data may be shared with other bodies responsible for auditing or administering public funds, including the department for work and pensions, HM revenue and customs, the police and other local authorities.
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements. We will keep your personal data as detailed in our retention schedule. We will delete or destroy your personal data securely.
At the end of the retention period, we may pass any relevant information to the archives where it is required or appropriate to do so.
Data held |
Retention period |
---|---|
CCTV |
31 days |
Vising vessel documentation |
6 months |
Berth management |
Until the end of the transaction |
Vessel insurance |
End of contract/ Expiry of document. |
North Yorkshire council relies on the following lawful basis to process your personal data:
When processing special category data, the council will rely on the following lawful basis:
For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.