Website and telephone payments Sunday 19 May
Our website and telephone payment systems are unavailable between 9am and 2pm on Sunday 19 May. You will not be able to pay for any council services on our website or over the phone during this time.
This privacy notice is designed to help you understand how and why North Yorkshire Council processes your personal data. This notice should be read in conjunction with our corporate privacy notice.
North Yorkshire Council is a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). The council provides a burial and cremation service (including public health funerals) to members of the community.
The council has appointed Veritau to be its data protection officer. Their contact details are:
Information Governance Office
Veritau
West Offices
Station Rise
York
North Yorkshire
YO1 6GA
Email: infogov@northyorks.gov.uk
Tel: 01904 552848
To deliver a cremation service, we will collect the following categories of personal data:
At crematoriums CCTV may be in operation for purposes of the prevention and detection of crime, to ensure the health and safety of those on site and assist with overall management Crematorium operations. Visual footage will be collected.
We will use the information you provide to deliver:
We only use these details to provide the service requested or for other closely related services such as the provision of discretionary memorial information available within the service which may be of interest to you.
We may collect your personal information from third parties both internal and external to the council. Internally, we will collect your information from the following areas of the council:
Externally to the council, we will obtain your personal information from the following:
Throughout the course of providing a cremation service, we may share information with third parties who are involved in the cremation process, such as ministers and funeral directors, solicitors, memorial masons etc. We will only share the minimum data necessary in order to provide the cremation service.
CCTV footage may be shared with other agencies such as the police for crime prevention purposes.
Data held |
Retention period |
---|---|
Statutory cremation forms |
15 years after the cremation date |
Cremation registers |
Permanently |
Cemetery records |
99 years |
Personal data given in memorial leases |
Period of lease & up to 60 days after end of lease renewal date |
CCTV footage |
31 days |
North Yorkshire Council relies on the following lawful basis to process your personal data:
The legislation(s) relevant to this function are as follows:
For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.