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Conference, hall and meeting room hire

Our libraries have meeting rooms for hire by community groups and the public.

To book a room, or for more information, contact your local library or email libraries@northyorks.gov.uk. Note that Boroughbridge meeting room is managed by the Boroughbridge Area Community Library Association (BACLA).

Venues and prices

Meeting rooms (up to 50 capacity)CapacityCommercial rateConcession rate 1
Boroughbridge (managed by BACLA)20£50£20
Harrogate (Victoria room)14-18£60£20
Harrogate (Victoria room - theatre style)24£60£20
Knaresborough20£50£20
Kirkbymoorside30£50£20
Northallerton20£50£20
Pickering20£50£20
Ripon20£50£20
Scarborough (small room)50£60£20
Starbeck35£50£20
Whitby20£50£20
Meeting rooms (up to 15 capacity)CapacityCommercial rateConcession rate 1
Boroughbridge (half room) (managed by BACLA)10£40£15
Catterick6-8£40£15
Catterick15£40£15
Colburn4£40£15
Crosshills (interview room)4£40£15
Eastfield15£40£15
Harrogate (Claro room)4£50£15
Harrogate (Carnegie room)6£50£15
Harrogate (Nidderdale room)6£50£15
Harrogate (children's library)-£40£15
Hawes (upstairs room)15£40£15
Hawes (downstairs room)6£40£15
Kirkbymoorside (interview room)4£40£15
Kirkbymoorside (ICT suite)10£40£15
Knaresborough (small room)8£40£15
Northallerton (penthouse)6£40£15
Pickering (small room)4£40£15
Scarborough (interview room)8£40£15
Settle6-8£40£15
Sherburn (small room)6-8£40£15
Starbeck (small room)6£40£15
Stokesley (interview room)4£40£15
Thirsk4-6£40£15
Whitby (small room)8£40£15
Scarborough Concert Room (220 capacity)Commercial rateConcession rate 1Concession rate 2
Morning session£125£60£40
Afternoon session£125£60£40
Evening session£225£125£55
All day (excluding evening)£200£90£60
All day (including evening)£400£150£75
Crush Hall (per session as an ancillary to other rooms hired)£10£7.50£7.50
Hire of grand piano (additional charge for tuning, if required)£40£25£25
All librariesCommercial rateConcession rate 1
Use of boiler and up to 50 cups (additional set of cups cost £5)FreeFree
Branches (per half-day session)£40£15
PRS licence feePrice on applicationPrice on application
Hire of multi-media projector£30

£30

Hire of SmartBoard (Harrogate, Kirkbymoorside)

£30

£30
Small interview rooms (maximum capacity 3)£10£5
Hire of computers for training / group sessions (external)£5 per PC per session

£5 per PC per session

Hire of computers for training / group sessions (internal or community groups)

£3 per PC per session during opening hours

£10 single fee when library closed

£3 per PC per session during opening hours

£10 single fee when library closed

  • Concession rate 1 is granted to non-profit making organisations;
  • Concession rate 2 is restricted to Scarborough based non-profit making organisations with less than 100 members;
  • When hiring a grand piano at Scarborough, an additional charge will be made for tuning, if required;
  • When hiring the Scarborough concert room, there is an hourly surcharge for booking the room outside of normal working hours.

Deposits

At the discretion of the local staff, a 20 per cent deposit will be required when bookings are taken. In the event of a booking being cancelled by the organiser, this deposit is non-refundable.

A £12.50 per hour surcharge for bookings outside normal working hours will be levied for all venues.

Conference, hall and meeting room hire - frequently asked questions

This page was last updated on 29 April 2016